Administrative Officer

1. Strategic Planning & Coordination
Develop the administrative work plan for the office.
Coordinate all administrative affairs—including licenses, personnel, external relations, and internal support—to ensure efficient and orderly progress.
2. License & Permit Management
Fully responsible for applying, renewing, modifying, and maintaining all types of licenses and permits (e.g., business license, construction permit) for the branch to ensure the company operates legally and compliantly.
3. Personnel Administration
Oversee staff attendance, visa processing, onboarding, and offboarding procedures.
Monitor employee development needs, streamline HR administrative processes, and enhance team cohesion.
4. External Relations & Collaboration
Manage external affairs effectively and handle business communications.
Responsible for pre‑meeting planning, external liaisons, and hospitality for important meetings, safeguarding the company's image.
5. Meeting Management
Plan and organize various meetings based on company needs—including venue booking, equipment setup, preparing materials, taking minutes, and post‑meeting follow‑up to ensure meetings are conducted efficiently.
6. Office Facilities Management
Handle office space leasing, renewals, renovation coordination, daily upkeep, and optimize office layout.
Manage office equipment and supplies procurement and distribution to ensure smooth daily operations of the branch.
1. Education:Bachelor’s degree in Business Admin, Public Admin, or related field.
2. Experience:2–5 years in administrative or office management roles, preferably in corporate or government environments.
3. Technical Skills: Proficiency in MS Office (Excel, Word, PowerPoint, Outlook), database tools.
4. Languages: Fluent English and Chinese (read/write); Arabic competence is a strong advantage; additional languages welcomed.
5. Soft Skills: Strong organizational, multitasking, problem-solving skills, with attention to detail and excellent communication.
6. Personal Traits: High initiative, reliability, professionalism, and ability to thrive in fast-paced, multi-cultural settings.